Payroll Recruiting: 6 Strategies to Improve Your Staffing


Every reputable company is always keen on paying its employee on time and accurately. Thus, they ensure they hire highly skilled professionals in their payroll team. Having people with the right expertise in your payroll team is vital. It can help you avoid glitches and delays in payments.

There are specific skills that you must look for when recruiting payroll staff. For instance, they must be dependable and always pay attention to detail. Having excellent customer service skills also matters. Also, an ideal candidate for a payroll position should be able to use payment processing technology. 

In addition, they should be willing to learn as technology keeps evolving daily. Having an excellent payroll team like ThePayStubs will build your reputation. Also, it will ensure your business stands out. 

This article will help you improve your payroll recruitment strategy. It will provide the best tips for finding the right professionals for your payroll processing needs. Here are the payroll recruiting strategies you should use in your business today:

  1. Set The Search Criteria

The first step should be to have clear criteria for your search. It’s important to show potential candidates how organized your business is from the onset. This will make it easier for you to attract the best of the best. Also, having a criterion is one of the ways to streamline the process.

You should set the criteria beforehand, not after advertising open roles. This will ensure you hire quickly after embarking on the process. Many businesses miss opportunities to hire the best candidates because they take too long. That’s why it’s advisable to prepare enough for it.

So, how do you set search criteria for hiring payroll experts? Well, the first step is to consider technical skills. For instance, they should be able to work well with Excel and other computer programs. Also, they should have experience with payroll processing and data entry systems. 

Also, ensure you include soft skills like integrity and excellent communication. These will make it easier for you to find people who’ll add value to your business. Ensure you list these skills in the job advert you create. Potential candidates need to know the search criteria before they apply.

  1. Leverage the Power of Technology

The other strategy is to use technology to streamline the hiring process. It is possible to miss out on the best candidates if you don’t hasten the process. This happens when you want to go through manual processes in everything you do.

There are various aspects of the recruitment process that can get automated. Thus, it is best to consider using e-recruitment software and other tech solutions. For instance, you can use social media to get the word out there. Many people use social media, so this could help reach them.

You can also use candidate management systems to receive applications. This, together with candidate matching software, will help you shortlist the best prospects. Then, you can use an applicant tracking system UK to know the stage every application you are processing is at.

It’s also advisable to build solid relationships with all the candidates. This is both those you hire and those who don’t get hired. It will help simplify hiring in the future. You can do this using candidate relationship management systems that will help you nurture them for future hiring.

  1. Search on Several Fronts

There are various ways to find the best candidate for your payroll team. Thus, you should not limit yourself to a specific technique. For instance, people are embracing remote working more than ever before. Therefore, you should not be afraid to cast your net wide even beyond borders.

The aim is to find the best candidate to fill a position. So start posting in job forums in your country and even abroad. Also, you should expand your referral network as much as you can. It will help you find people with multi-state and international payroll processing experience.

You can also process applications from other countries easily using tech. For instance, you can use recruitment analytics tools to pick the best candidates. Or, you can work with a recruitment consultant from the country you’re hiring from. They’ll guide you on how to choose prospects.

Once people apply, you can introduce applicant tracking systems. Tech solutions are even more crucial when hiring from distant locations. ATS systems UK can help you keep track of every application coming in. It will also ensure you build good relationships with the candidates.

  1. Provide Competitive Compensation

You won’t find the best payroll professionals without suitable compensation. Thus, you should ensure that the pay matches the service quality you desire. It also has to be competitive as per your industry’s standards if you are to attract the best candidates.

The easiest way to set compensation is by first researching the local standards. Look for the latest statistics and align your payment with them. It’ll also be a good idea to speak to other business owners. Please find out how much they pay their payroll professionals and how often.

This can be even simpler if there’s a salary guide available online. This will help you if the plan is to hire people from distant locations. It will make it easier to determine compensation even if you lack a network there. If there’s no online guide, try finding out from recruitment consultants.

The aim should be to set compensation in line with industry expectations. Besides attracting the best candidates, it will also help you retain them. This also means you might need to review the compensation from time to time. Offer them an increase whenever industry standards change.

  1. Offer Compelling Perks And Benefits

You can also consider providing incentives when recruiting. Few employers do this, so you can take advantage of it to get the best talent out there. It would help if you looked at what more you can offer your staff beyond salaries. That will set you aside from other employers and attract candidates.

One of the most common benefits you can offer is insurance. You can attract candidates if you provide them with health, dental and other types of insurance. In addition, you can offer them some paid-off time and flexible schedules. This will spark their interest in working with your company.

As mentioned before, more people want to work from home today. If you haven’t embraced remote working, consider it. Most payroll tasks can get done from anywhere. You’ll find out that most candidates will say “yes” once they realize that you offer unmatched flexibility.

But you have first to set up your structures to allow remote working. For instance, you can move your infrastructure to the cloud. This will simplify accessibility and make it easy to roll out remote work. You can also think about other perks that will help you attract the best candidates.

  1. Outsource to a Professional Payroll Company

The whole process might seem daunting if you hire for the first time. Sometimes you might need external help to ensure you get the best candidates for a position. One of the best ways to do this is by outsourcing payroll recruiting to a professional company.

Outsourcing recruitment work for any position comes with its benefits. For instance, it can make it easier for you to reduce the costs of hiring. Also, it can save time since hiring is a time-consuming process. Thus, it would be best if you considered working with experts.

The professionals you hire will know how best to choose a candidate. They know the skills to look for, some of which might not have crossed your mind yet. Also, they will know who has the right experience and weed out candidates who lack integrity and won’t fit into your culture.

In short, outsourcing will lessen your burden by a considerable percentage. It will save you from the mental drain that the whole hiring process can expose you to. In the end, you will find the best people for the job. Also, you will get assured of the highest quality standards from those hired.

Now You Can Take Your Recruitment To The Next Level

We can all agree that recruitment might seem like a daunting task. It is even more complicated when filling sensitive positions. For instance, filling an open role in your payroll team can be difficult. The process is long, and you might end up with the wrong team if you aren’t careful.

The best way to go about it is to have the right strategies. And this article has already provided all the insight you need to develop an excellent hiring strategy. It has looked into how you should set up the process and what to offer. Also, it has discussed outsourcing and how it can help you.

Now what’s left is to start hiring for your open role in the payroll team. If you wish to DIY, the tips we’ve shared above will be worth implementing. They will help you find the best team to help with handling your payroll. This will increase employee satisfaction and motivate them to work.


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