An Ultimate Guide for Writing a Resignation Letter


No matter how long you have been with the company, resigning is always a tough decision. But before you go ahead and put in your resignation, there are a few things you need to do to ensure a smooth and drama-free transition. Below is an ultimate guide for writing a resignation letter, which will hopefully make the process easier for you.

1. Statement of Resignation from your Recent Company

When writing a resignation letter, it’s always best to include a resignation statement. This gives your letter a more personal touch and shows that you are truly resigning.

2. Date of Last Day of Work

When writing a resignation letter, many people choose to state their last workday. While this isn’t necessary, it can help ensure a smooth transition and prevent potential conflict.

If you choose to state your last day of work, make sure to do so clearly and concisely. Avoid any negativity or personal attacks on your employer. You may also want to consider leaving on good terms, even if you’re unhappy with your current situation.

3. Statement of Gratitude

When you write a resignation letter, it’s essential to include a statement of gratitude. This is your opportunity to thank your employer for the opportunities they have given you. It’s also a way to leave positive and maintain a good relationship with your former employer.

Including a statement of gratitude in your resignation letter can be beneficial in several ways. First, it will show that you are grateful for the opportunities your employer has given you. Second, it will help to soften the blow of your resignation. And finally, it can help to pave the way for a future reference from your employer.

4. Extend an Offer of Support

When you’re resigning from a job, it’s essential to do so in a way that leaves a good impression. You never know when you might need a reference or when you might cross paths with your old boss again. One way to go on good terms is to extend an offer of support.

Offer your help in wrapping up any projects or tasks you’re currently working on. This demonstrates your dedication to the company and willingness to leave on good terms.

5. State your Reason for Leaving

When writing a resignation letter, it’s essential to be clear and concise about your reasons for leaving. You can visit to get tips on how to write a resignation letter. This helps to ensure a smooth transition and avoid any misunderstandings. In most cases, it’s best to simply state the facts that you’re resigning because you have found a new job, are moving out of the area, or have personal reasons for leaving.

However, there may be times when you want to add a little more explanation or personal touch to your letter. In these cases, it can be helpful to mention how much you have enjoyed your time at the company and thank your boss and colleagues.


If you’re thinking about quitting your job, you’ll need to write a resignation letter. This article provides some top tips for writing a resignation letter to help you leave on good terms. If you follow these tips, you’re sure to have a smooth transition from your old job to your new one.


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